Terms of Service
Hosting agreement
Hosting with Open Source Europe is governed by the association's Terms of Hosting.
The Terms of Hosting for the association are the reference document for this hosting relationship. Contact the team to obtain the applicable version and any additional agreement relevant to your project.
Main responsibilities
This overview explains the main points of the association's Terms of Hosting. It does not replace or amend the agreement.
- Your initiative remains responsible for its activities and related obligations. Hosting does not make the initiative a legal extension of the association.
- The association receives and administers funds on the initiative's behalf through an indirect representation relationship.
- The initiative retains its intellectual property unless a separate agreement provides otherwise.
- The initiative cannot bind the association to an agreement with a third party without prior written approval.
- Contributions and expenses must be recorded transparently on the platform. Expense requests require supporting documents and review.
- Funds must support the initiative's stated purpose. The initiative must keep its description up to date.
- Administrative fees and directly related processing expenses are deducted according to the applicable agreement.
OSE recommends that you publish a public update on your Collective page at least once a year. This is not a general hosting obligation. Any specific reporting requirements in your applicable agreement or funding arrangement still apply.
Starting, changing or ending the arrangement
Contact the team before you enter into a grant agreement or make a commitment on behalf of the association. Also contact the team before a significant change to your project's mission or activities. Collectives manage routine adjustments themselves. Any specific approval requirements for contracts and funding arrangements still apply.
The Terms of Hosting provide for termination with 30 days' written notice. Valid outstanding expenses and any remaining balance are handled under the agreement's termination provisions. A remaining balance is not automatically available for distribution to individual administrators.
For current guidance on contributions, see Contributions FAQ. If your planned activity raises a question about the scope of the hosting agreement, contact the team before proceeding.